NOTE: As of April 2025, the content for the PCard information is in Connect Finance.
FY25 Updates
As of Tuesday, April 15th, 2025, all university Amazon purchases will shift away from the PCard and must be processed via ePro catalog.
As of 4/15, Amazon purchases are prohibited on the purchasing card, travel card, and as reimbursable out-of-pocket expenses. If you have questions about the ePro system, or have not yet completed the required ePro training, please contact your Buyer for assistance at Buyers@untsystem.edu.
Additional information about the ePro system is available on the Procurement website.
Country club memberships are no longer allowed on PCard or Travel Card.
Effective immediately, country club memberships and associated fees may no longer be processed via PCard or through the Travel Program (travel card or reimbursement) and must be processed via a Payroll Request.
Hotels/lodging are no longer allowed on PCard.
As of September 1, 2024, hotels/overnight lodging is no longer allowed on a purchasing card. If you need to pay for lodging for yourself or a non-employee, please apply for a UNT System Travel Card. Hotel conference room rentals are still allowable on PCard but may be better facilitated on a Travel Card.
Contracts/terms/conditions must be processed as a requisition.
As of September 1, 2024, goods/services with contracts are no longer allowed on a purchasing card unless they are included on the list of exempted vendors/vendor categories. If your goods/services have a contract/terms/agreements/conditions, the purchase must be processed via requisition. For additional information, please visit the Office of Contract Administration website.
IT related clickwraps (software/IT systems) are no longer allowed on a purchasing card and must be processed via requisition unless they are included on the list of exempted vendors/vendor categories. Non-IT clickwraps will remain on PCard.
Exempt vendors/categories - approved for payment via PCard
These vendors and vendor categories are exempt from the requisition requirement for contracts, but the PCard Guidelines must still be adhered to. If a PCard exception request is required, it must be obtained prior to purchase.
- Aramark
- Charter
- Cintas
- Conference registrations
- Copier/printer leases
- Directv
- EJs Towing
- Event rentals (Main Event, Top Golf, Chicken N Pickle)
- Food/catering
- Hotel venue rentals (Overnight lodging is prohibited on the PCard and must be processed via the Travel Program)
- Unifirst
Foreign Adversary Country and Vendor Restrictions
The State of Texas has adopted federal restrictions against conducting business with the governments of The People’s Republic of China (including Hong Kong), North Korea, Iran, Cuba, Russia, and Venezuelan politician Nicolas Maduro; and restrictions against conducting business with companies on the U.S. government’s vendor ban list. All Cardholders are responsible for verifying vendor eligibility and maintaining required documentation of compliance.
These restrictions prohibit PCard holders from using vendors that are:
- Listed in Section 889 of the 2019 National Defense Authorization Act (NDAA)
- Listed in Section 1260H of the 2021 NDAA
- Owned by governments on the U.S. Department of Commerce's foreign adversaries list (15 C.F.R. § 791.4)
- Controlled by governing/regulatory bodies in countries on the foreign adversaries list
Cardholders are responsible for consulting the Procurement department before completing a purchase if they do not know whether the vendor is country designated as a foreign adversary or a company on a prohibited list.