Procurement

The Procurement area is responsible for:

• Closing Purchase Orders - Do you need a PO closed? submit PO encumbrance request https://finance.untsystem.edu/procurement/encumbrance-inquiry.php
• Interpretation and compliance with established purchasing guidelines
• Requisition-to-Purchase Order Processing
• Formal Bidding
• Purchasing Contract Execution
• eProcurement Module of EIS (Testing and Training)
• Training in Public Purchasing methodology
• Conflict of Interest in Purchasing and Contracting

Procurement Resources

The resources and job aides below are provided to assist you in understanding purchasing policy and guidelines.  The type of items you will find on this resource list includes links to outside sources and visual job aides.

• Find your Buyer (By Requester)
• Bidding Requirements *NEW
• Requisition Processing Guides
• Procurement Guide
• Contract Management Handbook
• Vendor Hold Search
• Pcard Program
• Branding - Affinity Licensed Vendors (UNT Denton Only)
• CMBL - The Texas Centralized Master Bidders List
• Contract Definitions
• Independent Contractors: Contractor versus Employee
• NIGP Commodity Book - The National Institute of Governmental Purchasing, Inc.
• Restricted State Fund Purchases
• Standard PO Terms and Conditions
• TPASS - Texas Procurement and Support Services
• UNT System Administration Office of General Counsel Guide to Legal Review of Contracts
• Conflict of Interest in Purchasing and Contracting
• State of Texas Divestment Lists
• Vendor Performance Tracking System (VPTS)

Procurement Forms

• Proprietary Sole Source Purchase Justification - Do not attach this form to a requisition without all signatures including Procurement approval
• Guide to find the status of your sole source justification form 
• Request for Solicitation Form  
• Independent Contractor Form 
• Supplier EFT
• Encumbrance Inquiry Form 
• Computer and Tablet Exception Form
• Approver Proxy Request Form
• Travel, Reimbursements, and Expense Reporting through Concur
• Click Wrap Approval Form
• Custodial Gift Card Form

Buyer Contacts

• Find your Buyer (By Requester)
• Jill Roys - Director of Purchasing
• Rebecca Laduke – Purchasing Specialist
• Ashley Barraza – Purchasing Specialist
• Gabe Morales - Purchasing Specialist
• Owain Snyder - Purchasing Specialist
• Buyers@untsystem.edu - This email inbox will go to all buyers if you don't know your buyer.

Strategic Sourcing 

If you are above the bid threshold of $50k and require a competitive bid for your purchase or need assistance finding a vendor to utilize, you can find information on each campuses strategic sourcing liason by visiting this page - Strategic Sourcing.