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Travel Card

Citibank Centrally Billed Corporate Travel Card

State of Texas Travel cards are the preferred method of payment for individual employee travel. 

  • Allows the Traveler to keep UNT Business Travel expenses separate from personal funds
  • Applying for a Travel Card does not affect the Traveler’s personal credit report
  • Transactions are billed to the University, the traveler does not need to pay a bill
  • Transactions migrate to Concur and can be used to create expenses on an expense report 
  • Converts Foreign currency travel expenses automatically to USD

What can the Travel Card be used for?

The travel card can be used for all business related travel expenses such as: 
  • Airfare
  • Baggage fees
  • Conference registration
  • Ground transportation
  • Hotel/lodging
  • Parking
  • Personal meals (if not claiming per diem)
  • Rental car and rental car fuel

The travel card may also be used for local university business expenses such as:

  • Business meals
  • Group meals
  • Parking
The travel card should not be used as a general purchasing card or the following expenses:
  • Fuel if claiming personal vehicle mileage
  • Meals if claiming per diem
  • Non-university travel expenses
  • Other employee's travel expenses
  • Personal items (forgotten toiletries, non-University business essential purchases, etc.)
The Travel Card can also be used for non-employee guest travel for guest speakers, prospective employees, non-employee students, and non-employee student group travel. It cannot be used for other employee's travel. Other employees would need to get their own travel card for their own travel expenses.

How to Apply

Please note: The only way to apply for the card is online through Concur.

  1. Complete the Travel Card training program and download the completion certificate
  2. Log into Concur
  3. In the upper left corner, navigate to Requests
  4. Under Request Policy - Choose "Card Action Request"
  5. Complete required fields and submit
  6. Approval workflow is: Submit > Supervisor Approval > Department Budget approval

Detailed Step by Step instructions on applying for a card - https://finance.untsystem.edu/procurement/cardservices/guide_how_to_apply_for_a_card.pdf

Once your Card Action Request is completely approved, you’ll receive notice of a card ready for pickup within
5-7 business days.

Card Action Request for Travel Card

To request a limit increase for your travel card, you must submit a card action request prior to payment.
  1. Log into Concur
  2. In the upper left corner, navigate to Requests
  3. Under Request Policy - Choose "Card Action Request"
  4. Submit as a Card Action Request for the Travel Card
  5. Approval workflow is: Submit > Supervisor Approval > Department Budget approval
 
For any questions, please email us at travel@untsystem.edu, or call 940.369.5757.