Reimbursements

How do reimbursements get processed?

 

Employees

All employees facilitate reimbursement (travel and non-travel expenses) by completing an Expense Report in Concur and submitting it through Concur's automated approval workflow. Anyone with a valid & active HR record will have a Concur profile. 

Relocation/Moving Expenses - These expenses are NOT processed through Concur or through Procurement. Relocation/Moving expenses are paid through an ePar. See the Administrative Procedure HERE.Contact epar_help@untsystem.edu for assistance.

Non-Employees

All non-employees facilitate reimbursement (travel and non-travel expenses) by completing an Expense Report in Concur and submitting it through Concur's automated approval workflow. Non-employee profiles have to be created by the Card Services Team. Information is linked below. 

  • Non-Employee Concur Profile Set up - How to create a profile for a non-employee (students, prospective employees, and other non-employee guests of the University for non-travel reimbursements & travel pre-approval > travel booking > travel reimbursement.

Training Resources

Travel Training

Special Reimbursement Processes

Relocation/Moving Expense Reimbursement

Relocation/Moving Expenses are processed through an ePar

Health Insurance Reimbursement

If an new employee is claiming health insurance reimbursement of an equivalent policy, for the 60 day interim before eligibility for UNT paid insurance benefits, the following applies in order for reimbursement to be approved:

  1. Insurance contribution rates are for health insurance reimbursement only. Dental and vision insurance or any other elective insurance is not reimbursable. See website for contribution rates for health insurance here: https://hr.untsystem.edu/benefits/healthcare-benefits/fringe-benefits.php. The rates are monthly rates.
  2. A written confirmation should be obtained by the department on what the employee plans to enroll in and whether it includes family or the employee only.
  3. The signed employee hire letter should be submitted with the Expense Report as supporting documentation.

 

Send Questions to travel@untsystem.edu or 940-369-5757 or 940-369-5500