Travel

Concur Request, Travel, & Expense

As a part of our strategy to increase efficiency, the entire travel and expense process has been automated using SAP Concur Request, Travel and Expense. On Jan. 1, 2021, SAP Concur replaced all manual paper travel pre-approval (TBA) and travel voucher processes for employee travel pre-approval and travel expense reimbursement, as well as out-of-pocket non-travel expense reimbursement. On Sept. 1, 2021 SAP Concur replaced all manual paper travel pre-approval (TBA) and travel voucher processes for non-employee travel pre-approval and travel expense reimbursement, as well as out-of-pocket non-travel expense reimbursement. 

Join the Team!

Find Concur updates, training opportunities, tips, tricks, and best business practices with the UNT System Concur User Group in Microsoft Teams

Concur Drive - Drive is an SAP Concur app feature that empowers your mobile device to capture mileage for you – making expensing your car trips effortless. (Drive feature will be available Tuesday April 6, 2021)

Helpful Tips

Travel Checklist

All faculty, staff, and students travelling on officail University travel can use this optional checklist to help you plan, conduct, and report expenses. Download this checklist as soon as you know you may be traveling. Travel Checklist

UNTHSC Travel Tips

• Travel Checklist for all Faculty, Staff, and Students (Other than Student Government/Organization Sponsored Travel).
• For HSC Student Government/Organization Sponsored Travel, email  centerforstudentlife@unthsc.edu or contact your organization's Tresasurer.

FY23 Mileage Reimbursement Rate

The maximum state mileage reimbursement rate for state employees who travel using their personal vehicle increased from 62.5 cents to 65.5 cents per mile, effective January 1, 2023 through December 31, 2023. This rate is consistent with the Internal Revenue Service’s standard mileage rate.

For More Information:

• IRS: gsa.gov/mileage
• Texas Comptroller: https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php

Identifying Documentation Reminder

Ensure that passports and/or State issued driver's licenses are active. Expired identifying documentation can lead to delays with security checkpoints at airports. In some cases, a Texas driver's license can be renewed online. Go to www.texas.gov/dlrenewal to check eligibility and to renew.

Are You Real ID Ready?

Beginning May 7, 2025, the U.S. Department of Homeland Security will officially begin enforcing the REAL ID Act of 2005. This means that a traditional driver’s license will no longer be accepted through airport security and all Americans will be required to present REAL ID-compliant identification to go through airport security and enter federal facilities. HOMELAND SECURITY REAL ID WEBSITE

Conference Travel Reminder

All conference travel should include the conference agenda attached showing the daily schedule in general and any meals included. Meals included should not be reimbursed and that portion reduced from any per diem received. It is not necessary to send the entire conference booklet, just the pages showing the schedule at a glance.

Discounts