UNT System Travel Guide
The travel office manages business travel and reimbursement (Travel & Non-Travel reimbursements) for faculty and staff at each of the UNT System components.
The UNT System Travel Guide (printer friendly download) is provided as a resource for travel advance planning, transportation, and reconciling after returning from travel.
Concur Request, Travel, & Expense
As a part of our strategy to increase efficiency, the entire travel and expense process has been automated using SAP Concur Request, Travel and Expense. On Jan. 1, 2021, SAP Concur replaced all manual paper travel pre-approval (TBA) and travel voucher processes for employee travel pre-approval and travel expense reimbursement, as well as out-of-pocket non-travel expense reimbursement. On Sept. 1, 2021 SAP Concur replaced all manual paper travel pre-approval (TBA) and travel voucher processes for non-employee travel pre-approval and travel expense reimbursement, as well as out-of-pocket non-travel expense reimbursement.
Join the Team!
Find Concur updates, training opportunities, tips, tricks, and best business practices with the UNT System Concur User Group in Microsoft Teams
Concur Drive - Drive is an SAP Concur app feature that empowers your mobile device to capture mileage for you – making expensing your car trips effortless. (Drive feature will be available Tuesday April 6, 2021)
All faculty, staff, and students travelling on officail University travel can use this optional checklist to help you plan, conduct, and report expenses. Download this checklist as soon as you know you may be traveling. Travel Checklist
UNTHSC Travel Tips
- Travel Checklist for all Faculty, Staff, and Students (Other than Student Government/Organization Sponsored Travel).
- For HSC Student Government/Organization Sponsored Travel, email firstname.lastname@example.org or contact your organization's Tresasurer.
FY23 Mileage Reimbursement Rate
The maximum state mileage reimbursement rate for state employees who travel using their personal vehicle increased from 62.5 cents to 65.5 cents per mile, effective January 1, 2023 through December 31, 2023. This rate is consistent with the Internal Revenue Service’s standard mileage rate.
For More Information:
- IRS: gsa.gov/mileage
- Texas Comptroller: https://fmx.cpa.texas.gov/fmx/travel/textravel/rates/current.php
Identifying Documentation Reminder
Ensure that passports and/or State issued driver's licenses are active. Expired identifying documentation can lead to delays with security checkpoints at airports. In some cases, a Texas driver's license can be renewed online. Go to www.texas.gov/dlrenewal to check eligibility and to renew.
Are You Real ID Ready?
Beginning May 7, 2025, the U.S. Department of Homeland Security will officially begin enforcing the REAL ID Act of 2005. This means that a traditional driver’s license will no longer be accepted through airport security and all Americans will be required to present REAL ID-compliant identification to go through airport security and enter federal facilities. HOMELAND SECURITY REAL ID WEBSITE
Conference Travel Reminder
All conference travel should include the conference agenda attached showing the daily schedule in general and any meals included. Meals included should not be reimbursed and that portion reduced from any per diem received. It is not necessary to send the entire conference booklet, just the pages showing the schedule at a glance.
- 25% discount for personal & business use
- Click Here to register
- Through the University of Texas System Contract, discounted rates for transportation services are available for University of North Texas (UNT) for business use.
- Click Here for more information
National Emerald Club - Pick any car in the aisle. State contracted rate for business and employee discount for personal
- Add your club number to Concur profile and book in Concur for business use
- Contact email@example.com for contract codes
- Click Here to register
Rental Car Contracts through the State of Texas Travel Management Program