For all UNT System Enterprise Employees, Coupa profiles are automatically created based on the employee's HR record. Profiles for non-employees (students, prospective employees, other non-employee guests) must be manually created by submitting the Non-employee Profile Request form in Coupa.
Non-employees will not have access to Coupa. A full-time UNT System employee must be designated as the guest/student sponsor to create and submit requests and reports on their behalf.
Prior to completing the Non-Employee Profile Request form, the PaymentWorks process must be completed. This process is required for both US citizens and foreign national non-employee guests.
This page provides the resources and information needed to carry out this process.
Non-Employee Profile Creation - High Level Process Steps
|
Step 1: Log into PaymentWorks and send an invitation to the non-employee to register as a payee with the University. |
Step 2: Once the non-employee has completed registration, you should receive an “Onboarding Complete” email that contains their vendor ID number. |
Step 3: Log into Coupa and navigate to the Non-employee Profile Request form. Complete all required fields and submit the form. |
NOTE: A vendor ID (VID) is required for all non-employee guest profiles. For assistance with the PaymentWorks process, email Supplier.Management@untsystem.edu.
Portal Login links
Detailed instructions
UNT System Travel Department
940-369-5757
travel@untsystem.edu