The Contract Liaison:
- Is delegated by a department head/chair
- Is knowledgeable about department contracts
- Will work closely with the Office of Contract Administration and other contract reviewers and approvers through various stages of contract administration & management
Each Department Head or Chair responsible for areas that require entering into contractual, business agreements on behalf of the institution designates one or more Contract Liaisons for their department. These Contract Liaisons act as the primary point of contact for contract-related matters within their department and work in coordination with OCA to manage contracts at the departmental level. The Contract Liaison is responsible for ensuring that all University policies and procedures are followed when initiating & managing department-level business contracts. This includes compliance with State of Texas regulations, UNT System Regents Rules (especially Regents Rule 03.900, Delegation of Authority for Contracts and Agreements), the Contract Management Handbook, and University policies.
Contract Liaisons are included in communications and periodic updates in which OCA shares information about available resources; revisions in reference documents, policies, and procedures; reminders about procedures and tasks that need to be completed; training in Total Contract Manager (TCM) system; and general contract management training.
Contract Liaisons are included in communications and periodic updates in which OCA shares information about:
- Available resources.
- Revisions in reference documents, policies, and procedures.
- Reminders about procedures and tasks that need to be completed.
- Training in Total Contract Manager (TCM) system.
- General contract management training.
Contract Liaison Procedures
(updated July 2025)
Purpose: This document outlines key procedures for Contract Liaisons to follow in collaborating with the Office of Contract Administration (OCA) in contract administration and management at the department level, in assisting with contract processing, routing, and administration for each contract initiated by the department. Effective practices will help ensure that the requirements of each of the department’s contracts are satisfactorily performed; the responsibilities of both parties are properly discharged; and University financial, academic, and clinical interests are protected.
Contract Liaison Updates
Contract Liaison updates are posted quarterly. See the latest updates Jul 2025 here.
IN THIS ISSUE
- End of Fiscal Reminder
- Coming soon - Time to Delegate Departmental Contract Liaisons
- Coming soon - Contract Request in UNTS ePro TCM
- FY 2026 Contracts (payment by requisition/Purchase Order)
- COMMUNICATING WITH OCA
Contract Liaison Delegation
View and Update Contract Liaisons
Each Department Head or Chair responsible for areas that require entering into contractual, business agreements on behalf of the institution designates one or more Contract Liaisons for their department. These Contract Liaisons act as the primary point of contact for contract-related matters within their department and work in coordination with OCA to manage contracts at the departmental level. . This includes compliance with State of Texas regulations, UNT System Regents Rules (especially Regents Rule 03.900, Delegation of Authority for Contracts and Agreements), the Contract Management Handbook, and University policies.
Completion of the online Contract Liaison Delegation form is required for appropriate permissions in Total Contract Manager for Contract Liaisons to submit business contracts. You may also view a list of current Contract Liaisons when accessing the form. You must be logged in to use the form to delegate a Contract Liaison.
Click here for step-by-step instructions on using the online form.
