The Contract Liaison:
- Is delegated by a department head/chair
- Is knowledgeable about department contracts
- Will work closely with the Office of Contract Administration and other contract reviewers and approvers through various stages of contract administration & management
Each Department Head or Chair responsible for areas that require entering into contractual, business agreements on behalf of the institution designates one or more Contract Liaisons for their department. These Contract Liaisons act as the primary point of contact for contract-related matters within their department and work in coordination with OCA to manage contracts at the departmental level. The Contract Liaison is responsible for ensuring that all University policies and procedures are followed when initiating & managing department-level business contracts. This includes compliance with State of Texas regulations, UNT System Regents Rules (especially Regents Rule 03.900, Delegation of Authority for Contracts and Agreements), the Contract Management Handbook, and University policies.
Contract Liaisons are included in communications and periodic updates in which OCA shares information about available resources; revisions in reference documents, policies, and procedures; reminders about procedures and tasks that need to be completed; training in Total Contract Manager (TCM) system; and general contract management training.
Contract Liaisons are included in communications and periodic updates in which OCA shares information about:
- Available resources.
- Revisions in reference documents, policies, and procedures.
- Reminders about procedures and tasks that need to be completed.
- Training in Total Contract Manager (TCM) system.
- General contract management training.
Access the Contract Liaison Procedures, Contract Liaison Updates and Contract Liaison Delegation form on our CONNECT page: Procurement | OCA: Contract Liaisons.