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Travel

The travel office manages business travel and reimbursement (Travel & Non-Travel reimbursements) for faculty and staff at each of the UNT System components.

  • Send completed Travel Budget Authorizations (TBA) to traveladvance@untsystem.edu
  • Send completed travel vouchers to travelvouchers@untsystem.edu
  • Request and Expense Help: travel@untsystem.edu & 940-369-5757 or 940-369-5500
  • Booking Travel: Free online assistance 877-727-5188 with Corporate Travel Planners (CTP)
    Call for technical assistance with error messages or if you are having difficulty finding flights, rental cars, or hotels

UNT System Travel Guide

The UNT System Travel Guide (printer friendly download) is provided as a resource for travel advance planning, transportation, and reconciling after returning from travel.

COVID-19 & University Business Travel Information

Updates for the entire UNT System

untsystem.edu/covid-19

As of May 11, 2020

UNT System COVID-19 Response Travel Guidelines

As of May 20,2020

Campus specific travel updates

UNT DALLAS
UNT HEALTH SCIENCE CENTER
UNT DENTON

Helpful Tips

2020 Mileage Reimbursement Rate

The maximum state mileage reimbursement rate for state employees who travel using their personal vehicle decreased from 58.0 cents to 57.5 cents per mile, effective Jan. 1, 2020 through December 31, 2020. This rate is consistent with the Internal Revenue Service’s standard mileage rate.

For More Information:

Identifying Documentation Reminder

Ensure that passports and/or State issued driver's licenses are active. Expired identifying documentation can lead to delays with security checkpoints at airports. In some cases, a Texas driver's license can be renewed online. Go to www.texas.gov/dlrenewal to check eligibility and to renew.

Are You Real Id Ready?

Beginning October 1, 2021, the U.S. Department of Homeland Security will officially begin enforcing the REAL ID Act of 2005. This means that a traditional driver’s license will no longer be accepted through airport security and all Americans will be required to present REAL ID-compliant identification to go through airport security and enter federal facilities. REAL ID FACTSHEET

Conference Travel Reminder

All conference travel should include the conference agenda attached showing the daily schedule in general and any meals included. Meals included should not be reimbursed and that portion reduced from any per diem received. It is not necessary to send the entire conference booklet, just the pages showing the schedule at a glance.

FAQ of the month

How do reimbursements get processed?

During the transition to Concur, every campus will be a little different. Here is a guide.

Employees

Students

Prospective employees

Non-employee, Non-student guest of the University

  • Requisition Process

Send Questions to travel@untsystem.edu or 940-369-5757 or 940-369-5500

Discounts

Parking

Parking Spot

Rental Car

Enterprise/National –
  • Through the University of Texas System Contract, discounted rates for transportation services are available for University of North Texas (UNT) for business use.
  • Click Here for more information
National Emerald Club - Pick any car in the aisle. State contracted rate for business and employee discount for personal

Lodging

Wyndham Hotel Group