FY2022 UNTS Procurement Year-End Deadline Calendar

The following deadlines apply to ALL UNT Campuses. University’s Accounting rules and fiscal year-end requirements mandate that we report all activity as of August 31.

Helpful Hints

• Requisition Information – to expedite the processing of your FY22 requisition, please include the following information in the Requesters Justification/Comments

• Attach all documentation to Requisitions, including quotes, forms, existing contracts and/or the previous PO number to the requisition.
• Forward any outstanding and unpaid invoices to invoices@untsystem.edu immediately for processing.
• If goods or services have been received, please complete the Desktop Receiver in a timely manner.
• Purchases under $5000 should be paid via P-Card.
• Using FY22 Funds - Goods/services should be expected to be received prior to August 31, 2022.
• Strategic Sourcing Team - Our team will approach every request for service with the intent to get the department what they need in the most expedited time frame possible.
• Contracts/Agreements – Please allow ample time for processing.

If you have any questions regarding Budget, please contact your campus or department budget Officer.

Campus Budget Office Contacts;

• UNT DALLAS:   budget.office@untdallas.edu
• UNT HSC:   hscbudgetoffice@unthsc.edu
• UNT:   budget.office@unt.edu
• UNT SYSTEM:   system_admin_budget@untsystem.edu

Criteria for Requisition entered prior to September 1 for FY23

• FY23 Budget has to be approved by the Board, prior to loading in PeopleSoft
• FY23 Requisitions must include a Budget Date of 09/01/2022
• Please add the following statement “for delivery and invoicing after 09/01/22.”

Friday, July 15

PURCHASING

• Requisition Change Orders for FY22 must be received by 5:00pm.
• Requisitions of $25,000 or less using FY22 funds must be created and approved by 5:00pm.

CONTRACTS

• UNSIGNED Contracts/Agreements submitted through requisitions, using FY22 funds that involve signature authority, must have appropriate documents attached to the requisition and be submitted by 5:00pm.
• Agreements requiring signature(s) for goods to be received by August 31 must be submitted by 5:00pm.

Monday, July 18

ACCOUNTS PAYABLE

• AP Voucher Corrections for FY22 must be received by Accounts Payable by 5:00pm.

Monday, August 1

PURCHASING

• Goods/services should be expected to be received prior to August 31, 2022 or the Requisition will need to be created reflecting a FY23 budget date (09/01/2022).

Friday, August 12

ACCOUNTS PAYABLE

• AP Invoices using FY22 funds must be received by Accounts Payable by 5:00pm.
• All USAS Documents for vendor payments must be entered and released or in “P” (Payment) status by 5:00pm.

Wednesday, August 17

TRAVEL

• Concur Expense Reimbursements using FY22 funds must be in “Approved and in Accounting Review” status by 5:00pm.

Wednesday, September 7

P-CARD

• P-Card data entry into Concur for August Transactions (dated August 4 thru September 3) using FY22 funds must be completed and submitted to “Approved and in Accounting Review” status by 5:00pm.

* Please note that P-Card purchases made August 29-31 may not post during the FY22 billing period.

Saturday, September 10

PO Roll

• Process begins

Your efforts to meet the above deadlines are greatly appreciated. We encourage you to prepare and process documents as early as possible to avoid year-end crunch!

For additional assistance, please contact: