The following deadlines apply to ALL UNT Campuses. University’s Accounting rules and fiscal year-end requirements mandate that we report all activity as of August 31.
Helpful Hints
- Requisition Information – to expedite the processing of your FY22 requisition, please include the following information in the Requesters Justification/Comments
REQUIRED | NOTATION | CONTENT |
Yes | Department Contact | Full Name, Phone Number, Email Address |
Yes | Vendor Contact (Sales) | Full Name, Phone Number, Email Address |
Yes | Vendor Contact (Supplier Management) | Full Name, Phone Number, Email Address |
Yes | Email Address for PO | Where is the purchase order to be sent? |
Yes | Procurement Method | Type of procurement unless non-biddable |
Yes | Business Purpose | Why is it being purchased? |
Yes | Service Dates | Dates of service or goods received |
- Attach all documentation to Requisitions, including quotes, forms, existing contracts and/or the previous PO number to the requisition.
- Forward any outstanding and unpaid invoices to invoices@untsystem.edu immediately for processing.
- If goods or services have been received, please complete the Desktop Receiver in a timely manner.
- Purchases under $5000 should be paid via P-Card.
- Using FY22 Funds - Goods/services should be expected to be received prior to August 31, 2022.
- Strategic Sourcing Team - Our team will approach every request for service with the intent to get the department what they need in the most expedited time frame possible.
- Contracts/Agreements – Please allow ample time for processing.
If you have any questions regarding Budget, please contact your campus or department budget Officer.
Campus Budget Office Contacts;
- UNT DALLAS: budget.office@untdallas.edu
- UNT HSC: hscbudgetoffice@unthsc.edu
- UNT: budget.office@unt.edu
- UNT SYSTEM: system_admin_budget@untsystem.edu
Criteria for Requisition entered prior to September 1 for FY23
- FY23 Budget has to be approved by the Board, prior to loading in PeopleSoft
- FY23 Requisitions must include a Budget Date of 09/01/2022
- Please add the following statement “for delivery and invoicing after 09/01/22.”
Friday, July 15
PURCHASING
- Requisition Change Orders for FY22 must be received by 5:00pm.
- Requisitions of $25,000 or less using FY22 funds must be created and approved by 5:00pm.
CONTRACTS
- UNSIGNED Contracts/Agreements submitted through requisitions, using FY22 funds that involve signature authority, must have appropriate documents attached to the requisition and be submitted by 5:00pm.
- Agreements requiring signature(s) for goods to be received by August 31 must be submitted by 5:00pm.
Monday, July 18
ACCOUNTS PAYABLE
- AP Voucher Corrections for FY22 must be received by Accounts Payable by 5:00pm.
Monday, August 1
PURCHASING
- Goods/services should be expected to be received prior to August 31, 2022 or the Requisition will need to be created reflecting a FY23 budget date (09/01/2022).
Friday, August 12
ACCOUNTS PAYABLE
- AP Invoices using FY22 funds must be received by Accounts Payable by 5:00pm.
- All USAS Documents for vendor payments must be entered and released or in “P” (Payment) status by 5:00pm.
Wednesday, August 17
TRAVEL
- Concur Expense Reimbursements using FY22 funds must be in “Approved and in Accounting Review” status by 5:00pm.
Wednesday, September 7
P-CARD
- P-Card data entry into Concur for August Transactions (dated August 4 thru September 3) using FY22 funds must be completed and submitted to “Approved and in Accounting Review” status by 5:00pm.
* Please note that P-Card purchases made August 29-31 may not post during the FY22 billing period.
Saturday, September 10
PO Roll
- Process begins
Your efforts to meet the above deadlines are greatly appreciated. We encourage you to prepare and process documents as early as possible to avoid year-end crunch!
For additional assistance, please contact:
DEPARTMENT | |
Purchasing | buyers@untsystem.edu |
Accounts Payable | accountspayable@untsystem.edu |
Supplier Invoice Remittance | invoices@untsystem.edu |
Supplier Management | supplier.management@untsystem.edu |
Travel | travel@untsystem.edu |
PCard | pcard@untsystem.edu |
HUB | hub@untsystem.edu |
Contracts | procurementcontracts@untsystem.edu |
STRATEGIC SOURCING (by Campus) | |
UNT Dallas & UNT System | Tracie.Johnson@untsystem.edu |
IT | Melissa.Anderson@untsystem.edu |
UNT | Marina.Williams@untsystem.edu |
UNTHSC | Barry.Sullenberger@untsystem.edu |