Vendor Performance Tracking System (VPTS)

The UNT System Enterprise Contracts Management team will begin reporting all procurement contracts with a total annual contract value over $100,000.00 to the Vendor Performance Tracking System (VPTS).

VPTS provides the state procurement community with a comprehensive tool for evaluating vendor performance to reduce risk in the contract awarding process. VPTS is maintained by the Statewide Procurement Division (SPD) of the Texas Comptroller of Public Accounts (CPA). State agencies are required to utilize the VPTS to determine whether to award a contract to a vendor based on past performance, which includes review and consideration of published vendor performance reports. Vendor reporting allows agencies to share vendor performance information and assist in efficient oversight of state contracts.

Whom will the VPTS reporting process affect?

All UNT System Enterprise departments should anticipate the Contracts Administration teams reaching out via email for feedback upon contract term completion of each qualifying contract. The Vendor Performance Tracking (VPTS) Form will be provided and prepopulated with the contract details and vendor information, however, the vendor evaluation and performance grading sections will be left blank so that the department team members who have had direct experience with the vendor can provide feedback to complete the form.

Completed VPTS forms are to be returned to:

UNT System/UNT Denton/UNT Dallas UNTHSC

All information contained on the VPTS form will be submitted directly to the TX SmartBuy VPTS database. However, please note that a rating of unsatisfactory performance will require a more detailed set of responses and the Contracts Administration teams will schedule a follow-up meeting (approximately 15-30 minutes) with departments to gather more information before submitting responses to VPTS.

When does the VPTS reporting process begin?

Effective immediately. All current and future UNT System Enterprise contracts with a total annual contract value over $100,000.00 will require department participation to provide feedback about the vendor’s performance within 30 days of contract term completion.

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